Procurement, implementation, data migration, maintenance and development of a document management system (DHS)

The tender documents include mandatory exclusion grounds. A bidder must confirm that neither the company nor its managers, legal representatives or supervisory body members have been finally convicted in the last five years for participation in a criminal organisation, corruption, fraud, terrorist offences, money laundering or terrorist financing, child labour or other forms of human trafficking, or other mandatory exclusion grounds listed in the tender documents. If an exclusion ground exists, the bidder may need to provide evidence of self-cleaning measures, where allowed by law or the tender documents. The machine-readable notice did not include the full list of exclusion grounds, so the official tender documents must be checked.

The bidder must prove technical and professional capability with at least 3 similar service contracts completed within the last 36 months. For the experience reference, the bidder must provide the contract value, dates and the other contracting parties. The compliance conditions also require a joint bid authorisation if the bid is submitted jointly. In addition, the bidder must submit the price form and free-form documents, including confirmation of having reviewed the tender documents and of the DHS rights, a system presentation and architecture description, server and workstation specifications, an implementation plan, a user guide for key users, and a training plan for 15 key users and 100 ordinary users.