Compliance requirements
The bidder must confirm that neither the company nor its management, administrative or supervisory body members, nor any person authorised to represent, decide for or control the company, has been finally convicted within the last five years for the listed exclusion grounds such as participation in a criminal organisation or corruption. If an exclusion ground applies, the bidder may have to show self-cleaning measures where allowed by law or the tender documents. The machine-readable notice did not include the full list of exclusion grounds, so the exact grounds and any required confirmations must be checked in the official tender documents.
Qualification criteria and exclusion grounds
The bidder must have sold each offered product, within the last 3 years before the contract notice was published, in a quantity of at least one third of the volume planned for the framework agreement period in Annex 1. To prove this, the bidder must submit a list of completed sales contracts or transactions showing the exact product name, quantity sold, contract dates, value and the other parties involved.
The bidder must have a product representative working in the company or engaged on another contractual basis, and that person must have been trained by the manufacturer or completed training for the products covered by the tender. At the contracting authority’s request, copies of training certificates or a written confirmation from the manufacturer must be provided.
The bid must comply with the technical descriptions in Annex 1. The bidder must submit the manufacturer’s detailed technical description, user instructions and other Estonian- or English-language materials showing compliance with the required characteristics. If the description contains company-specific terms, an explanatory document defining those terms must be added.
The bidder must also provide proof of representation rights for the offered products if these were granted by the manufacturer or the manufacturer’s authorised representative. If someone other than the legal representative signs the bid, a power of attorney must be submitted. In the case of a joint bid, an authorised representative must be named and the joint bidders’ power of attorney and joint liability confirmation must be submitted.
The bid must include the technical specification form from Annex 1, the forms from Annex 3, and a confirmation that the bid complies with the procurement documents and that the offered goods are not subject to international sanctions and do not originate from sanctioned regions. For CE-marked products, copies of the relevant certificates of conformity or declarations of conformity must be submitted.
The machine-readable notice did not include all precise qualification details, so the official tender documents should be checked for any additional requirements or lot-specific conditions.