Ordering event marketing services

The bidder must confirm that no mandatory exclusion grounds under § 95(1) of the Public Procurement Act apply: participation in a criminal organisation, corruption, fraud, terrorism-related offences, money laundering or terrorist financing, illegal employment of foreign workers, illegal use of child labour and human trafficking, tax debts, and breach of sanctions. If the bidder is registered outside Estonia, it must provide, where required, a criminal record certificate or equivalent document and a certificate from the competent authority regarding the absence of tax debt or the relevant situation. The bidder must also confirm that no discretionary exclusion grounds under § 95(4) apply, including breaches of environmental, social or labour law obligations, bankruptcy or liquidation, serious professional misconduct, anti-competitive agreements, conflicts of interest, material breach of previous contracts, false information, attempts to influence the contracting authority, tax offences, and lack of the right to submit a bid. If the contracting authority has imposed a residence- or establishment-based restriction, the bidder must also confirm compliance and provide the required data or evidence if requested.

The bidder must prove prior experience: within the 36 months before the start of the procurement, it must have successfully organised at least two similar physically held events, each with at least 500 participants. For a similar event, the bidder had to be responsible for at least the development of the event concept or programme, catering arrangements, the technical solution (sound, lighting and/or stage equipment), and the coordination of subcontractors and service providers. Upon request by the contracting authority, the bidder must provide for each referenced event the client name, event date, number of participants and a description of the services provided by the bidder. In addition, the bid must comply with all tender document requirements, be submitted according to the required cost form structure, and the Omniva Gala creative task must be submitted together with the bid in line with the technical specification. If it is a joint bid, a power of attorney for the joint bidders must be attached. If the bid is submitted by someone other than the statutory representative, a power of attorney or proof of representation must be provided if requested. Where the bid refers to standards, labels or other equivalence, the bidder must explain equivalence and attach supporting evidence if needed. The machine-readable notice did not include any additional precise qualification, suitability or compliance requirements beyond the above; the rest must be checked in the tender documents.