Compliance requirements
The machine-readable notice included exclusion grounds related to criminal organisation participation and corruption. In plain terms, a bidder may be excluded if the bidder, or a person in its management, administrative or supervisory body, or a person authorised to represent or control the bidder, has a final conviction for these offences within the last five years, or if the disqualification period in the conviction still applies. If an exclusion ground exists, the bidder may submit evidence of self-cleaning where allowed by the procurement documents or by law.
Qualification criteria and exclusion grounds
The bidder must submit an unconditional tender and accept all terms in the procurement documents. Conditional, partial and alternative tenders are not allowed.
The tender must comply with the technical description. Together with the tender, the bidder must submit conformity certificates or declarations for the offered equipment proving compliance with EVS-EN 16630:2015. The offered equipment must be covered by the manufacturer’s liability insurance.
The bidder must indicate the nearest addresses where the offered equipment is installed and can be tested. If the nearest equipment is located outside Estonia, the bidder must, at the contracting authority’s request and at its own expense, arrange transport for two representatives of the contracting authority to inspect the equipment.
For tender compliance, the equipment must have a minimum warranty of at least 60 months for the functionality of moving parts and surface corrosion, and at least 20 years for through corrosion.
The bidder must confirm that the offered equipment may be sold in the European Union and that Estonian user and maintenance manuals are available.
The bidder must submit Form 4 – the tender price table and complete the tender sheet according to the structure set out under the award criteria and priced indicators. The total tender price must be submitted excluding VAT. If the amounts in the table and in the eRHR sheet do not match, the contracting authority may request clarification; if the wrong table was submitted or the tender is unclear, the tender may be deemed non-compliant.
The machine-readable notice did not include precise qualification or compliance requirements beyond this; they must be checked in the procurement documents.