ERP software procurement and implementation

The bidder must confirm that no exclusion grounds under Section 95 of the Public Procurement Act apply. Examples mentioned include tax debt or failure to meet tax obligations, a final court conviction for an occupational or economic offence, a previous serious breach or material non-performance of a contract, and a conflict of interest or an anti-competitive agreement. Estonian bidders confirm this in RHR with a yes/no option, and the contracting authority checks the absence of tax debts from public registers itself. For a foreign bidder, the contracting authority may request a certificate from the bidder’s tax authority or an ESPD form before signing the contract. The machine-readable notice did not include precise exclusion grounds beyond this; they must be checked in the official tender documents if needed.

The bidder must have experience from at least three properly completed contracts within the last 36 months before the start of the procurement procedure, where the subject was the supply and/or implementation of a full-function ERP solution or an equivalent business-process-supporting information system. Equivalent experience means participation in the implementation of a solution in business process mapping or analysis, implementation and customisation, client-specific developments, data migration or import, user training and go-live support. To prove previous experience, the bidder must submit a description and, if needed, an additional document such as a contract extract, handover-acceptance report or reference letter. The tender package must also include the contracting authority’s compliance table, the technical description of the proposed ERP solution, the price offer and the CVs of the project team members. In the compliance table, the bidder must indicate for each requirement whether the solution is available as standard, by configuration, by development, by integration, or not offered. If a requirement is met through configuration, development or integration, a short explanation must be added. The proposed solution must cover software, hardware, integrations, data migration, implementation, training and post-implementation support, and the offer must state the price both excluding and including VAT.