Compliance requirements
The tenderer must confirm the absence of the exclusion grounds listed in the Public Procurement Act, including criminal offences, illegal employment-related offences, child labour and trafficking, tax or social security debt, and sanctions-related grounds. If the tender is submitted jointly, each joint tenderer must provide the confirmations separately. If the tenderer relies on another company’s economic, financial, technical or professional capacity, the confirmations on the absence of exclusion grounds must also be provided for that company. There is also a national restriction question about whether the economic operator is allowed to submit a tender or request based on its place of establishment; the exact restriction, if applicable, must be checked in the tender documents.
Qualification criteria and exclusion grounds
The tenderer’s net turnover for each of the last three financial years ended by the start of the procurement must be at least EUR 85,000. If requested by the contracting authority and the information is not freely available from public registers, the tenderer must provide an extract from the annual report or another suitable proof.
Within the 36 months before publication of the contract notice, the tenderer must have completed at least one and up to three contracts under which energy or resource audits were carried out for at least three buildings. At least two of those buildings had to have a net floor area of at least 2,500 m2 and one building at least 1,500 m2. If a contract continued after the tender submission deadline, only the part delivered to and accepted by the client by the start of the procurement counts. If only part of the contract falls within the reference period, only that part may be used as evidence.
The tenderer must also provide the contract description, dates and information about the other contracting parties, including the client representative’s contact details. For public procurement references, the reference numbers must be shown. If the contracting authority asks for it, additional explanations, data or documents must be submitted within three working days.
The tenderer must provide a team consisting of: an expert in lighting, electricity and energy measurement; an expert in heating systems, cooling systems, water, sewerage, ventilation and building automation; and an expert in electrical operation and technical maintenance. The lighting, electricity and energy measurement expert must hold at least the professional qualification “Electrical Engineer, level 7” or equivalent. The heating, cooling, water, sewerage, ventilation and building automation expert must hold at least the professional qualification “Certified Heating, Ventilation and Cooling Engineer, level 7” or equivalent. The electrical operation and technical maintenance expert must hold at least the professional qualification “Real Estate Technical Maintenance Master, level 5” or equivalent.
For these experts, the tenderer must submit documents proving the professional qualification or personal data that allow the contracting authority to verify the qualification. If the qualification was issued in Estonia, the contracting authority may verify it through the public professional register, and no document is needed, but the necessary personal data must be provided. If the qualification was issued outside Estonia, the tenderer must submit both the foreign authority’s document and a document issued by the competent Estonian authority confirming equivalence.